Permits


Permits are documentation authorizing transactions such as
Accessions and Loans.
In general, permits are issued by governmental agencies, but letters authorizing
collecting activities on private land can also be considered permits.
Some "registrations" may also constitute permits.
For example, museums can do international exchanges of specimens of endangered
species if the museums are registered with their respective governments
under the Convention for International Trade in Endangered Species (CITES).
In this case, it is the institutional certificates of CITES registration
that constitute the authority.
Permits can can authorize any number of transactions,
and any number of permits may be required for a transaction.

Permit . Permit_Num
VARCHAR(20) null

Permit Number
is an identifying text string assigned by the agency issuing the permit.
Not all permits have such a number.

Permit . Permit_Type
VARCHAR(50) not null
ctpermit_type

Permit Type:
The kind of activity authorized by the permit.
Their are now four values are controlled by a look-up table.
These are:

  • scientific collecting
  • import/export
  • import
  • collector’s hunt/fish/trap

There is room for improvement here.
In some cases, permits may authorize collecting, importation, and exportation.

Permit . Issued_To_Agent_id
INTEGER not null

Issued To:
The agent to whom the permit was issued.
This could be either a person or organization.

Permit . Issued_By_Agent_id
INTEGER not null

Issued By:
The agent to who issued the permit.
This could be either a person or organization.

Permit . Contact_Agent_id
INTEGER not null

Contact Person:
Assuming that the Permit was issued by an organization,
this would be a person within the organization who administers the permit.
This should always be a person, not an organization.

Permit . Issued_Date
DATETIME null

Issued Date:
The day the permit was issued.
(We assume this to be the same as the day
on which the permitted activities become legal.
This might not always be the case.
We might need a separate date to indicate
the time period for which the permit is effective.)
A valid date is required.

Permit . Renewed_Date
DATETIME null

Renewed Date:
Rather than expiring, and requiring a new permit for continued
activity, some permits may be renewed.

Permit . Exp_Date
DATETIME null

Expiration Date:
The day on which the permit is no longer valid.
This date might be used to automatically notify the permittees
of the approaching expiration.

Permit . Permit_Remarks
VACHAR(255) null

Remarks:
These can be anything that extends the definition of the
permit or the conditions under which it applies.