Add “unaccepted coordinates”

Background:

It is desirable to preserve published coordinate data associated with specimens. For example, keeping data revisions may explain an outlier in a publication.

The “old model” associated coordinates with localities, allowing multiple coordinate determinations for any given locality. This confounds the data preservation problem by associating the coordinates with all specimens, present and future, that use that locality.

Verification information was with coordinates, and it was common to “verify” a locality, then edit it or change the specimen associations, thereby removing the very thing that we claim to be verified.

The new model treats localities and coordinate determinations as equal, and locks verified localities by having verificationstatus between specimens and places.

Problem: An additional coordinate determination is provided for a specimen, or group of specimens.

First, what not to do: If we simply pick a new event for the specimen-event, we’ll lose historic data. Unless you are correcting a very recently-created problem, don’t click this button:

From SpecimenDetail/Locality, click “edit event” to go to the collecting event page.


Here, the existing event contains multiple specimens. We want to create a new event/locality pair so that we can create a new coordinate determination.

The event coordinates are verbatim coordinates. If the event came from the collector, they should be preserved. If they were added by a georeferencer, it may be less confusing to remove them. Adding a collecting event name will make it easier to find our new event when we’re ready to attach it to specimens. The “create GUID” button produces a unique (meaningless) string that can be copied and pasted between forms. After event coordinates are happy, click Edit Locality.

Edit the locality by adding the new coordinate determination.

We now have an event/locality pair ready to re-attach to specimens. This can be tied to a single specimen by clicking Locality from From SpecimenDetail, click the Locality tab. “Create new Specimen/Event” and pick the event you just made to attach the event to a single specimen. We want to add the event to all specimens in the old event, so we’ll click the link in the “this collecting event contains…” box. (We’re just trying to get the specimens of interest in SpecimenResults – get there however is most convenient.)

From SpecimenResults, Manage–>CollectingEvents

If the specimens have commonalities in specimen-events, you’ll be able to edit them all. If not, you will have to edit “old” specimen-event information on each specimen. These have one specimen-event, so we can bulk-edit them. Adjust relevant information, and save.

Upon a successful save, you will be redirected back to the form. The various options (e.g., update multiple specimen-events) may not be available, depending on how your changes have affected specimens.

Find the event/locality pair we just created by Collecting Event Name.

Scroll to the bottom, add specimen-event information, click the add button

The specimens now have multiple specimen-event determinations.